University of Alaska WWAMI Grant and Fiscal Coordinator in Anchorage, Alaska

WWAMI Grant and Fiscal Coordinator

Apply nowJob no:508969

Classification:Fiscal Technician 3

Grade:Grade 77

Work type:Staff Full-time

Administrative Unit:University of Alaska Anchorage

School/Business unit:College of Health

Location:Anchorage

Categories:Business/Accounting/Finance

Position Summary:The WWAMI Grant and Fiscal Coordinator supports grant and fiscal activity within the WWAMI School of Medical Education, to facilitate providing medical education across the five-state region, and training physicians who will return to practice in Alaska.

Duties:

15TRAVEL COORDINATOR: TEM Delegate for all WWAMI employee travel and coordinate all WWAMI-related travel. Collect itineraries and prepare travel authorizations and travel expense reports for employee submission. Approve all TEM transactions prior to department final submission. Train other employees to use the TEM system. Purchase flights using University department travel credit card; record and reconcile use of Procard. Maintain all travel records through electronic and manual systems.Essential

20PRE-AWARD ACTIVITIES FOR WWAMI SCHOOL OF MEDICAL EDUCATION IN THE COLLEGE OF HEALTH. Coordinate with faculty on development of proposals, providing technical expertise on budget and proposal development; preview submission for conformance with internal and external grant/contract requirements, following the leadership of the WWAMI Business Manager. Maintain current knowledge of federal, state, and local governmental agency requirements related to proposal submission and award administration, including knowledge of funding agency grant/contract requirements. Maintain current IACUC and IRB regulations and approvals for faculty. Track submission of proposals and grant set up. Maintain ongoing data and hardcopy files for grant tracking and reporting.Essential

30BUDGET SPECIALISTS FOR WWAMI SCHOOL OF MEDICAL EDUCATION. Specialist for fund one and two budget reconciliation and financial reports. This includes: data entry and management of softledgers, prepare financial reports with Banner generated reports, recruiting, prepare hiring documentation, prepare and process job forms, budget revisions, journal vouchers, labor redistributions, time sheets, travel authorization forms, travel expense reports, purchase requisitions, limited purchase orders, ProCard purchasing and account management, petty cash vouchers, employee reimbursement forms, and student scholarships/tuition waivers. Reviews Banner reports for accuracy and reconciles to softledgers. Submit monthly financial reports to the WWAMI Business Manager and PIs. Procard reconciliation for WWAMI procard holders. Processes reports for the WWAMI Director and Business Manager as directed. Assists in developing record keeping, project expenses and reporting procedures for Principal Investigators (PI''s) to prevent grant overruns.Essential

30POST-AWARD SUPPORT FOR FACULTY AND STAFF IN THE WWAMI SCHOOL OF MEDICAL EDUCATION, AND SERVE AS LIAISON TO UAA Office of Sponsored Programs. Maintain proposal history files and transfer to Awards when approved. Maintain office records and grant files. Set up post award budgets. Manage all grant related activity from inception to final reporting in accordance with University policies and procedures. Submit monthly financial reports to Principal Investigator (PI) for WWAMI awards. Work closely with and maintain a professional relationship with faculty, staff, PI''s, OSP Pre and Post-Awards staff, INBRE personnel, COH Grants Hub staff, and as needed with funding agencies. Oversee budget activity on all WWAMI restricted grants and contracts. Track salary paid on restricted funds; notify PI''s and HR staff when budgeted funds are near maximum. Interpret financial data with faculty, graduate students and staff. Project budget expenditures for account close out. Research cost over runs, encumbrances, available balance for final closure. Prepare accurate journal vouchers and labor reallocations for needed corrections. Assist in the interpretation of spending and report requirements governing various federal, state and private funding agencies. Submit financial reports to the OSP Post Award as required for grant close out processes.Essential

5Fiscal and Grant Specialist for the American Indian/Alaska Native Clinical Translation Research Program (AI/AN CTRP), Professional Development Core Subaward to UAA. Administrative support for the Core Director for scheduling seminars, training sessions and travel for participants, as depicted in the grant and the Cost Accounting Standards exemption.Essential

Purpose: To provide access to publicly supported medical education across the five-state region, and to train physicians who will return to practice in Alaska.

Philosophy: Emphasizes decentralized medical education, and a significant part of any given student's education occurs within the WWAMI region in communities utilizing a combination of both full-time and volunteer teachers.

WWAMIis a collaborative medical school among universities in five northwestern states,Washington,Wyoming,Alaska,Montana, andIdaho and the University of Washington School of Medicine. The curriculum at each site has been standardized and is compatible with the University of Washington School of Medicine curriculum which integrates the basic and clinical sciences, and includes rural health care at an early time in medical education. Alaska WWAMI provides Alaskans access to a high quality regional medical school.

The Alaska WWAMI Program began at the University of Alaska Fairbanks (as WAMI) in 1971. The program moved to the University of Alaska Anchorage in 1989 and is currently in it's 47th year of successfully educating Alaska's physicians.

Prospective students apply to theUniversity of Washington School of Medicine; upon admission, Alaska's WWAMI students, starting in 2015, take classes at theUniversity of Alaska Anchoragefor the Foundations Phase, an 18 month experience for the equivalent of the first and second years of medical school.

The third and fourth years of the medical school curriculum are comprised of "clerkship" rotations in the various medical specialty areas. These clerkships may be taken in any of the five WWAMI states. Students who choose the "Alaska Track" can take nearly all of these clerkships in Alaska.

DUTIES:

Fiscal and Grant Specialist for the American Indian/Alaska Native Clinical Translation Research Program (AI/AN CTRP), Professional Development Core Subaward to UAA. Administrative support for the Core Director for scheduling seminars, training sessions and travel for participants, as depicted in the grant and the Cost Accounting Standards exemption.

POST-AWARD SUPPORT FOR FACULTY AND STAFF IN THE WWAMI SCHOOL OF MEDICAL EDUCATION, AND SERVE AS LIAISON TO COH GRANT HUB.Maintain proposal history files and transfer to Awards when approved. Maintain office records and grant files. Set up post award budgets. Manage all grant related activity from inception to final reporting in accordance with University policies and procedures. Submit monthly financial reports to Principal Investigator (PI) and COH Grant Hub. Work closely with and maintain a professional relationship with faculty, staff, PI's, COH Grants Hub staff, and as needed with OSP, Grants & Contracts and funding agencies.

Oversee budget activity on all WWAMI restricted grants and contracts. Track salary paid on restricted funds; notify PI's and HR staff when budgeted funds are running out. Interpret financial data with faculty, graduate students and staff. Project budget expenditures for account close out. Research cost over runs, encumbrances, available balance for final closure. Prepare accurate journal vouchers and labor reallocations for needed corrections. Assist in the interpretation of spending and report requirements governing various federal, state and private funding agencies. Submit financial reports to the WWAMI Business Manager and COH Grant Administration Manager.

BUDGET SPECIALISTS FOR WWAMI SCHOOL OF MEDICAL EDUCATION.Specialist for fund one and two budget reconciliation and financial reports. This includes: data entry and management of softledgers, prepare financial reports with Banner generated reports, recruiting, prepare hiring documentation, prepare and process job forms, budget revisions, journal vouchers, labor redistributions, time sheets, travel authorization forms, travel expense reports, purchase requisitions, limited purchase orders, ProCard purchasing and account management, petty cash vouchers, employee reimbursement forms, and student scholarships/tuition waivers. Reviews Banner reports for accuracy and reconciles to softledgers. Submits financial reports to the WWAMI Business Manager. Procard reconciliation for WWAMI procard holders. Processes reports for the WWAMI Director and Business Manager as directed. Assists in developing record keeping, project expenses and reporting procedures for Principal Investigators (PI's) to prevent grant overruns.

PRE-AWARD ACTIVITIES FOR WWAMI SCHOOL OF MEDICAL EDUCATION IN THE COLLEGE OF HEALTH.Coordinate with faculty on development of proposals, providing technical expertise on budget and proposal development; preview submission for conformance with internal and external grant/contract requirements, following the leadership of the COH Grants Administration Manager and the WWAMI Business Manager. Maintain current knowledge of federal, state, and local governmental agency requirements related to proposal submission and award administration, including knowledge of funding agency grant/contract requirements. Maintain current IACUC and IRB regulations and approvals for faculty. Track submission of grant.

KNOWLEDGE/SKILLS/ABILITIES:

Knowledge of current grants and contracts compliance regulations and policies at national, state and local levels. The ability to interpret and apply them to specific grants at the pre and post award level. Must have strong interpersonal skills, work independently with administrative supervision, and exercise judgement with regard to management of awards. Must also have the ability to work with faculty to develop budgets for federal, state and local grant and contract proposals and ability to manage awards from inception to final grant reporting. This includes knowledge of: GAAP, UAA policies and procedures, State and Federal circulars. Requires knowledge of accounting principles and advanced Excel experience in regard to writing formulas and designing and creating spreadsheets.

Technical skills with MS Word, Excel, or other equivalent database systems and Banner finance or similar system. Knowledge of financial record keeping, accounting principles, proficiency in reconciling accounts.

REQUIRED EXPERIENCE:

Minimum of two years working with principle investigators in the pre/post award budget preparation and management environment or other direct faculty/staff fiscal or administrative experience.

TYPICAL EDUCATION OR TRAINING:

One year of college coursework in Accounting or related field and two years of relevant experience, or an equivalent combination of training and experience in accounting and general fund or grant management, or university fiscal administration. Preferred certification or participation with the Society of Research Administrators (SRA), National Council of University Research Administrators (NCURA), or Certified Research Administrator (CRA).

SALARY: $21.59/hour minimum

The University of Alaska Anchorage is an affirmative action/equal opportunity employer and educational institution. UAA does not discriminate on the basis of race, religion, color, national origin, citizenship, age, sex, physical or mental disability, status as a protected veteran, marital status, changes in marital status, pregnancy, childbirth or related medical conditions, parenthood, sexual orientation, gender identity, political affiliation or belief, genetic information, or other legally protected status. The University's commitment to nondiscrimination, including against sex discrimination, applies to students, employees, and applicants for admission and employment. Contact information, applicable laws, and complaint procedures are included on UA's statement of nondiscrimination available at www.alaska.edu/titleIXcompliance/nondiscrimination.

Advertised:20 Mar 2018Alaskan Daylight Time

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